Associate Operation Administrator (Ireland)

Type: Permanent

About Us

Founded in 2002, CubeMatch is a global change and transformation consultancy, specializing in Financial Services. We have been selected as the chosen partner for some of the largest and most demanding transformation projects within this sector.

With offices in Dublin, London, Amsterdam, Frankfurt, Singapore, and Chennai, our mission is to empower financial institutions to thrive in an ever-evolving landscape by providing strategic guidance, innovative solutions, and unparalleled expertise. 

With a deep understanding of the financial sector and a commitment to excellence, we help our clients to navigate challenges, seize opportunities, and drive sustainable growth. Over the years, we have successfully built a global company that is uniquely equipped to deliver pragmatic and business-focused results. We have over 400 staff and multi-million-euro revenue.

Job Description 

Each year CubeMatch employs graduates and those with one or two years experience in a work environment. We then extend our internal training, mentor support to map out a career path for those graduates. We are currently recruiting an Associate Operations Administrator to join our vibrant team. The role of the operations department is to ensure the smooth running of the company. It is a very busy and exciting time as the company is going through very strong growth and entering new international markets. The role is based in Dublin and a hybrid role.

Candidates must also be able to travel to our Dublin City Centre office as required. This role will support the Group Head of operations with all administration, policy reviews, meeting management, administration of presentations, systems support, process tracking. There is opportunity to learn skills across a broad spectrum of business and operational functions for a highly motivated person. The ideal candidate will have fantastic attention to detail, superb administrative skills and be interested in learning operational functions. The role is also very people focused so anyone with an interest in leadership and people development would be welcomed.

Key Responsibilities
 

• Capable to review administrative work, to evaluate formatting quality, accuracy and relevance.
• Executive Assistant function, tracking diaries and setting up meetings.
• Capable of reading, researching and updating policies and reviewing accuracy.
• Help to input training modules into our training platform.
• Assist in tracking projects across the group.
• Assist in inducting new employees into the company.
• Facilitating new employees in getting set up.
• Engaging with universities to recruit talented employees, tracking CV’s and setting up interviews.
• Tracking and ordering IT equipment.
• Ensuring all antivirus is up to date.
• Review of all licences across group.
• Ensuring email groups are accurate.
• Tracking completion of compliance training.
• Help to gather research on topics such as ESG, CSR Competitor markets.
• Create How To’s for various systems.
• GDPR reviews.

Qualifications / Essential Skills & Attributes
 

• A desire to learn and develop constantly.
• Detail focused individual.
• Ability to broaden and deepen relationships with clients, build trust other associates working to understand their objectives and needs. 
• Capability to observe and offer up suggestions for improvements across the operational function.
• Able to connect and build quality collaborative relationships with other Cubies.

Desired Skills & Attributes
 

• Engage with other departments to help grow the business. 
• With full support from CubeMatch you will be responsible for your own development, maintain and educational or stretch opportunities to continually develop your skills.
• You will seek opportunities which give you exposure to different environments, situations and perspectives.

What CubeMatch Offers
 

• When you join CubeMatch you are provided with a clearly defined career and development path, a mentor and or coach. 
• We offer provide a  variety of stretch opportunities, through broad spectrum of exciting projects and globally recognized clients and support you to grow with them.
• A suite of events throughout the year to allow employees to meet up and foster strong relationships.
• We value your wellbeing paid time off up to 3 half days for medical appointments so you can take care of yourself.
• Employee assistance program.
• Hybrid work opportunity with offices in our cities of operation, however also the opportunity to work from home. 
• Company supported Sports and Social Club.
• Assistance in professional certification and obtaining professional qualifications through the CubeMatch Academy.
• For those who volunteer up to 20 hours a year we offer a donation to your volunteer organization.

Why CubeMatch?
 

• Being part of a team that values integrity and ethical conduct above all else.
• Collaborating with colleagues who are passionate about driving innovation and positive change.
• Joining an inclusive and diverse workplace where your contributions are recognized and appreciated.
• Accessing professional development opportunities to grow and advance in your career.

Our Values

Integrity: We hold ourselves to the highest ethical standards. Our commitment to integrity means that we are honest, transparent, and accountable in everything we do. We expect the same from every member of our team.

Growth: We are dedicated to personal and professional growth. We invest in the development of our team members, providing opportunities for learning, skill-building, and advancement within the company.

Innovation: In a rapidly evolving financial landscape, innovation is key. We encourage creativity and forward thinking in our consultants, always seeking new and better ways to serve our clients. We embrace change and strive to be at the forefront of industry advancements.

Collaboration: We collaborate, we engage, we draw strength from our differences, believing the whole is greater than the sum of its parts. We believe that the best solutions are born from diverse perspectives, and we foster a culture of collaboration where ideas are shared, respected, and nurtured. Together, we achieve more.

If you are inspired by our values and believe that you can contribute to our culture of integrity, innovation, collaboration, and growth, we encourage you to apply. Join us at CubeMatch and help us build a workplace where values matter.